Gato is the name of Texas State's web content management system that enables users to quickly and easily create, manage and maintain sophisticated web sites without having to know complex web technologies or programming languages.
As the size and complexity of web sites increase, well delivered and managed content is essential to ensuring that the process of updating, revising and redesigning does not become an obstacle to maintaining an up-to-date and relevant web site.
There are several advantages that using the CMS provides:
Currently, the Gato system is only for college, academic department, center, institute and non-academic service and administrative department's web sites. At the present time we are not able to accommodate student organizations, personal or instructional sites in Gato.
Chartered Student Organizations can host sites in Gato, although the request must come from the Charter's sponsor organization.
WP Personal Websites can be used to create and maintain websites that cannot be hosted in Gato.
Yes, absolutely. Gato training doesn't teach you to do HTML or CSS. It teaches you how to use the specific content management system we've installed. You'll learn what the different interfaces allow you to do, what options are available (and what are not), as well as "gotchas" to keep in mind when developing in the system in order to avoid problems and delays.
There are several resources to help you with the CMS:
The top navigation bar has a fixed width background area. If your top navigation gets too long for this area, it will wrap to the next line, but without the background color. The menu still works, but most find this unappealing to look at.
To fix this situation, there are two strategies:
Shorten the titles of your top navigation pages.
Consolidate menu items.
You can combine both these strategies as needed. If you're not sure which direction to go in, contact us at firstname.lastname@example.org and we will be happy to provide suggestions for your site. Include your the name of the website in your email.
To find the public URL for a page hidden from navigation, you replace the first part of its path in Gato-edit with the public URL for your website's homepage. Here's how to do that step-by-step:
https://gato-edit.its.txstate.edu/gato/demopage.html(If there are additional characters in the URL, close the tab the page is open in, then open it again from AdminCentral. This will give you a clean URL.)
Highlight the content directly on the page, then right-click and select [copy].
Open the paragraph in editing mode.
There are 3 different paste options available:
NOTE: This is always the best option to ensure that the formatting and underlying code is formed correctly. Most formatting can be easily recreated within the editor.
NOTE: This should be used when it is necessary to retain links or special formatting that cannot be recreated in the editor. Either Paste as plain text or Paste from Word MUST be used when pasting content from Word, Outlook, or other similar programs to prevent issues caused by incompatible code.
NOTE: This will remove some, but not all underlying code that may be incompatible and is the least recommended method.
There are two areas that expand different portions of the text editor window.
To return from full screen mode, click on the arrows again.
WARNING: Gato is principally designed to distribute public information. While password-protecting a page in Gato will guard the information there from normal viewing, it's possible that the information can be intercepted on the network when an authorized user views the page. We therefore recommend that any information that needs foolproof security not be stored in Gato.
In Gato-edit navigate to the page you would like to have password protected. Open the page by clicking [Edit Page]. In the [Page] Menu on the right hand side of the page-editing window, you find [Page Properties] in the upper right corner. Click [Page Properties].
Click the [Advanced] tab. Check these boxes to require log-in to access your web page. Choose between faculty, staff and students. Alternatively, if you have an LDAP group, you can enter it in the text area [Find/Add Group]. To request a security group, click the [?] and use the link to the form.
Click [Save Changes].
Users will need to use their Texas State user ID and password to access your web page.
Password protect pages using the Page Properties button.
The authentication for password protected pages in Gato is based on the University's conscribed lists, such as email@example.com, firstname.lastname@example.org and email@example.com. These lists are automatically maintained based on employment and/or enrollment status. An individual can have multiple designations, for example:
These designations are automatically assigned and only change with enrollment or employment changes.
Google Analytics is a free service you can use to gather statistics on how your website is being used. With it you can track information about your site including visits, pages, search terms, region of visitors, paths and more. You can learn more about Google Analytics and sign up for a free account at http://www.google.com/analytics/
First, you need to visit http://www.google.com/analytics/ and create a free user account.
Once you create the account you can create different web accounts for each site you want to track. Google walks you through the process. All they will need is the URL (web address) of the Gato site you want to track.
Each site will be assigned a unique website domain ID. It looks like UA-1234567-1.
Enter that code in the [Page Properties] of your Homepage under the [Advanced] tab to enable Google Analytics for this page and all subpages of your website.
Due to recent upgrades made to Microsoft Word, Gato is no longer able to strip out excess code added by Word when using the "Paste From Word" option. The embedded code contains invalid links which display as broken in your nightly Link Checker Report. Additionally, the excess code will cause the web page to not display properly in Firefox and Explorer, and not display at all in Safari.
This is a critical problem for Safari users.
HOW TO AVOID THIS PROBLEM:
To avoid this problem you MUST use the "Paste as Plain Text" button in the Gato editor when pasting in content from Microsoft products. We hope the next version of the Gato page editor will address this problem.
HOW TO RECOGNIZE IT:
Link checker reports that display a message similar to the one below, indicating missing XML and THML files, have this offending Microsoft Code.
This link has no text. While it may not appear visually, it's still on the page and should be addressed.
Link URL (as it appears on your page):
Link URL (as your browser interprets it):
[Errno 2] No such file or directory: '/C|/DOCUME~1/gt10/LOCALS~1/Temp/msohtmlclip1/01/clip_filelist.xml' [This URL references a file on a machine, rather than a web page on the Internet. You'll need to upload the file to Gato to link to it.]
HOW TO REMOVE IT
The code can only be removed in the "Source" view of your pages. If you are not familiar with HTML please email Gato support at firstname.lastname@example.org and we will remove the code for you.
WHAT TO REMOVE
If you are comfortable working in HTML you will need to strip out the
code similar to the following:
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
<meta name="ProgId" content="Word.Document">
<meta name="Generator" content="Microsoft Word 12">
<meta name="Originator" content="Microsoft Word 12">
<link rel="File-List" href="file:///C:%5CDOCUME%7E1%5Cgt10%5CLOCALS%7E1%5CTemp%5Cmsohtmlclip1%5C01%5Cclip_filelist.xml" />
<link rel="themeData" href="file:///C:%5CDOCUME%7E1%5Cgt10%5CLOCALS%7E1%5CTemp%5Cmsohtmlclip1%5C01%5Cclip_themedata.thmx" />
<link rel="colorSchemeMapping" href="file:///C:%5CDOCUME%7E1%5Cgt10%5CLOCALS%7E1%5CTemp%5Cmsohtmlclip1%5C01%5Cclip_colorschememapping.xml" /><!--[if gte mso 9]><xml> <w:WordDocument> <w:View>Normal</w:View> <w:Zoom>0</w:Zoom> <w:TrackMoves/> <w:TrackFormatting/ > <w:PunctuationKerning/> <w:ValidateAgainstSchemas/>
In the page properties, there is a new check box labeled "Do Not Display Navigation Sidebar." This will disable the side navigation bar and the content area will increase to the entire width of the page.
The form data tool stores all of the form data in one location where it can be viewed and exported at any time.
How to access the form data tool
When editing the form page in Gato, there is now a link in the box at the top that says "You can also download the data from this form using the form data tool".
Clicking on the link will take you to the form database where you can view individual submissions or download them all as an Excel (XLS) file. This XLS file can be opened by spreadsheet programs like Excel and Open Office Calc.
The URL provided by the "form data tool" link is only valid for 10 minutes and cannot be bookmarked. You will need to click on the link again directly from the form page to access it in the future. Anyone with access to view the form page on Gato edit can click on the link to view submission information.
The columns are each of the fields you defined in the form, while the rows are individual submissions.
How to view more submissions
If you have many submissions, there will be "Prev Page" and "Next Page" links to view more results. This ensures that the data loads quickly, no matter how many submissions you receive.
How to download attachments
If you included a file field on your form, you will need to download the attachments from the form data tool. Any attachments will be URLs in blue text with underline as seen below. Click on the link to download the attachment.
How to delete submissions and fields from the form data tool
To delete submissions from testing, spam, or other reasons there is a delete button located to the left of each entry.
As time goes by you may find that the fields of your form changes. If at least 4 submissions have been made with a blank field, a delete button for that column will appear. Press the delete button to remove the field from all of the submissions. If you have not already done so, this does not remove the field from your Gato page.
A deleted column can be restored by submitting a form with the specified field filled in. If the field was deleted from the page, create a new field with the exact same name. Then submit the form with the specified field filled in.
How to see only new submissions
To see only the newest submissions from when you last checked, enter the confirmation number of the last submission you received into the field labeled "Oldest confirmation number to include". If the last submission you received had a confirmation number of 03-150-031, enter that number into the field and press "Go". Now only submissions since then will be displayed.
How to export submissions
To export the data into an XLS file to use in Excel or other programs, press the Export link located at the lower right. Only the data in your current view will be downloaded. This means that if you entered an oldest confirmation number, it will only download the new submissions. If you want to download all of the data and have entered an oldest confirmation number, erase the oldest confirmation number from the field and press "Go". Now it will download all of the data.
Can I use the form data tool only and no longer receive emails?
Yes, you can remove the email address(es) from the form properties and the data will still be stored in the form data tool. The box will turn red and no one will receive each submission via email.
The sidebar navigation has been revised to be more versatile and easy to use. There are no longer separate persistent, contextual, or inherited links. Features of the new navigation include:
Description of the Navigation Block Rules
Appear on subpages?
This allows users to determine how a particular navigation block should act in relation to others. An example is setting one block to always display at the top of every page with the top level pages, while other blocks will always be displayed underneath it with the subpages of the section you are currently in.
The block title is equivalent to the previous "navigation title". It is a title for the group of links.
Previously, all sidebar links had to be created manually as part of persistent, contextual, and inherited blocks. Below describes how to create the same types of blocks using the new sidebar navigation.
How to add a group of persistent links that appear on every page:
How to add a group of contextual links that appear only on the current page:
How to add a group of inherited links, that appear on this page and all pages below this page:
To add each new link:
These links are automatically constructed and updated. As you add, remove, and rename pages these will be updated automatically.
How to add all of the links from the drop-down menu to every page of the website:
To only display the top level section pages without subpages (equivalent to the Subpages paragraph), change "Navigation Type" to "Automatic (Single-level)".
How to add links to all of the pages in one section:
(equivalent the Subpages paragraph set levels deep 1)
To display 3rd level pages (equivalent to the Subpages paragraph with the levels deep set to 2) as well change "Navigation Type" to "Automatic (Two-levels).
The Gato Document Management System (DMS) will allow you to easily upload, manage and share documents throughout your Gato website. Like the Gato content management system, the DMS is designed to be easy to use. It works very much like the rest of Gato, with document management taking place in Admin Central and display of documents taking place through Gato Edit and the Documents paragraph type.
Once a document is contained in the DMS, you can display it on various web pages throughout your website. When you update the document, your web pages will be updated automatically. Using the Documents paragraph type you will be able to choose a folder in your DMS and display all, or selected files, contained therein.
In AdminCentral on the left-hand bar, you will see 2 options: Website and Documents. If you click on documents, it will display your Documents folder. This is where you can add, remove and update files.
To upload a single document, click on "New Document" at the bottom of the page. This option is also on the right-click (control-click on Mac) menu. A new window will open. The "browse" button will allow you to choose the file on your computer to upload. Directly below that, you can change the file name if you so desire. The "Subject" line will be displayed on your page, so you may want to enter a short title. The "Description" field is not currently displayed on the page, but may be used for internal information.
To upload multiple documents, see "Can I upload multiple files at once to the DMS?"
Yes, you can upload multiple files by putting them into a compressed .zip file. The hierarchy of your folders will be maintained once uploaded. To upload your .zip file, choose a folder to right-click (control-click for a Mac) and choose "Upload Zipfile".
By double-clicking the document or choosing "Edit Document", you will see an "Upload a New Version" button. This removes the current file, the window refreshes and you can upload the new version by choosing "browse".
To remove a document from being displayed on your page, but keep it in the DMS you can De-activate it. There is a deactivate button located on the bottom of the screen and also in the right-click (control-click on Mac) menu.
To delete a document entirely, you can use the delete option instead of deactivate. Make sure that the correct document or folder is highlighted when you do this.
We recommend keeping individual files under 50mb. Files over 50mb often have timeout problems and do not upload/download successfully. Gato websites have no size restrictions. If you need to display files over 50mb please email email@example.com for assistance.
Yes, you have to activate documents to make them available on your website, just like you do for pages. There is an activate button at the bottom of the screen and also in the right-click (control-click on Mac) menu.
While in edit mode of a page, choose "New Paragraph" and then from the list of paragraph types choose "Documents". Click on the "Internal Link" button and you will be able to select files from the DMS. To display a single document, highlight that document and click OK. To display an entire folder of documents, highlight the folder and click OK.
Yes, you can display all files of one particular type. While editing the Document paragraph, in the "File Type" field, type the extension of the files you would like to display. For example, to display all PDF files, enter "pdf". This is currently case sensitive. If you had files named file1.PDF, file2.pdf and file3.PdF, if you entered "PDF" in this field, only file1.PDF would display. You cannot currently show multiple specific file types. To display files of more than one file type, you have to display the entire folder.
First, make sure that you have activated all pages and documents properly. If there is a yellow circle instead of a green triangle for the status of your document or page, changes have been made that have not been activated. There is also about a 5 minute delay between any changes in AdminCentral and the DMS Central and your public website.
To link to an item in Document Management without putting it on a page, you append the public URL for DMS to the beginning of the document's path. Here's how to do this step by step:
http://gato-docs.its.txstate.eduto the front of the path. Example:
You can then use that URL in your communications, such as email or chat, to share the document.