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Transitioning to Calico

These are the steps in the process of transitioning a Gato website from the Standard to the Calico template. Click on each step for further details.

Details

Step 1: Confirm your website administration

Before any action can be taken to transition your website from the Standard template to the Calico template, it's important to ensure that the list of administrators for your website is up to date.

Site Owner

The site owner is usually a department chair or the head of an organization who oversees the website.

Responsibilities

The site owner is responsible for assigning and keeping track of site managers and may be contacted by IT support with site governance questions.

Required Training

The site owner is not required to complete Gato or Calico training unless they participate in editing websites.

Site Manager(s)

Site managers must be TXST faculty or staff.

Responsibilities

Site managers will serve as primary points of contact throughout the Calico transition process.

Site manager(s) are ultimately responsible for site maintenance, approving user access requests, and keeping track of who currently has edit access to a website. Site managers receive nightly link checker reports.

Required Training

Site managers must have completed both Gato and Calico training.

Editor(s)

Editors can be TXST faculty, staff, and students. In some cases, outside contractors can be approved for editor access.

Responsibilities

All editors work under the direction of site managers and owners. Editors are unable to authorize access for new editors, request sandboxes, or request URL changes.

Required Training

Editors must have completed both Gato and Calico training.


Step 2: Complete Calico training

All managers and editors must complete Calico training in Canvas.

Calico training is an extension of Gato training. Gato training alone will not be sufficient in order to have access to the Calico template.


Step 3: Submit a Sandbox request

A site owner or manager must submit the sandbox request form.

You will receive an email from IT support when the Sandbox has been created.

This request may take 1 – 2 business days to process.


Step 4: Create your new site

This is the exciting part: your team gets to create your new site in the sandbox environment!

Take your time with this — the more intentional you are while creating your new website, the more useful the website will be to your users.

Use the Checklist

Important: keep the provided review checklist handy as you are creating your new website. Following the checklist will both improve the quality of your website and shorten the site review time.

Consider your website structure

The structure of the Calico template differs from the Standard template. This means that your website navigation will likely have to be adjusted. Refer back to Calico Training, lesson 4 to understand these updates.

Resources


Step 5: Submit site for review

Once your team has fully created your new website, a site owner or manager must submit the begin site review form.

This form will contain a list of requirements which must be affirmed before the review process can begin. These are the same requirements from the review checklist (see Step 4).


Step 6: Site review

Initial Review

The Mobile/Web Systems team will perform an initial review of the website to ensure that base requirements (mentioned in the review checklist, see step 4) are met. This initial review will include an automated report to compile a list of any broken links in the website.

Websites that have not met base checklist requirements or that contain an excessive number of broken links will be returned to site managers for continued work before the full review can begin.

Full Review

Once the sandbox is cleared to move forward, it will be shared with all reviewing departments:

  • The Mobile/Web Systems team: checks for technical issues that would prevent the website from functioning properly.
  • The Office of University Marketing: checks for user experience issues including grammar, images, content, and design.
  • The Information Security Office: checks for any security-related risks.
  • EIRAC: checks ADA-related issues to ensure that your website is WCAG 2.0 A & AA compliant.

During the full review, edit access to the website will be disabled.

Any issue found during review will be compiled and sent to site managers for correction.

For more details regarding this process, please refer to the site launch process.

This step may take several weeks to complete, depending on the size of the website as well as both the number and nature of issues found.


Step 7: Launch

Cartoon rocket flying through space

3, 2, 1, liftoff!

Once your new website has been fully authorized, IT support will communicate with your team to coordinate a time to make the sandbox site live.

At the time of launch, the current site may experience 5–10 minutes of downtime.

The current version of the website being replaced will be archived, and can remain available to your site administrators upon request.

You did it! Congratulations on your new website!